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Code Colonies

Solutions / Operations and supply chain

Procurement procure to pay and vendor management

Procurement software earns its keep by stopping the small leaks: unapproved purchases, duplicate vendors, invoices paid against goods never received. We build procure to pay systems with clear approvals, three-way matching and vendor records that stay clean, connected to your ERP or Tally for the accounting.

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Modules

Modules we build into your Procurement

Start with the modules that matter most and add the rest in later releases.

Purchase requisitions
Requests from any department with budget checks and approval routing by value and category.
RFQs and comparisons
RFQs sent to shortlisted vendors, quotes collected online and compared side by side.
Purchase orders
POs and rate contracts with terms, delivery schedules and amendments tracked.
Vendor onboarding
Vendor self-registration with GSTIN, PAN, bank and Udyam details verified, and duplicate checks.
Goods receipt
GRN against PO at the gate or store, with quality inspection and short or excess recorded.
Invoice matching
Three-way match of PO, GRN and invoice, GSTR-2B checks for input tax credit, and TDS deduction.
Vendor payments
Payment scheduling with MSME 45 day due dates highlighted, and remittance advice to the vendor.
Vendor performance
Delivery, quality and price scores per vendor, used in the next sourcing round.

AI built in

Where AI saves time in this system

  • Invoice capture

    Reads PDF and scanned invoices, extracts line items and taxes, and prepares them for matching.

  • Price benchmarking

    Compares quoted prices with past purchases and flags quotes well above the usual range.

  • Duplicate and fraud checks

    Spots duplicate invoices, vendors sharing bank accounts and split POs that avoid approval limits.

  • Spend analysis

    Classifies spend by category from free text descriptions and shows where consolidation would help.

Procurement summary
Illustrative
Spend this quarter
₹24.6 Cr
PO cycle time
3.2 days
Spend under contract
72%
MSME dues near 45 days
14

Invoices auto-matched (%)

Invoices auto-matched (%), point 1: 41Invoices auto-matched (%), point 2: 48Invoices auto-matched (%), point 3: 53Invoices auto-matched (%), point 4: 57Invoices auto-matched (%), point 5: 62Invoices auto-matched (%), point 6: 66Invoices auto-matched (%), point 7: 69Invoices auto-matched (%), point 8: 71Invoices auto-matched (%), point 9: 74Invoices auto-matched (%), point 10: 77

Spend by category

  • Raw material46
  • Packaging17
  • Services14
  • Capex13
  • MRO spares10

Effort and cost

USD 900 to 1,600

INR 89,550 to 1,59,200, plus taxes, for a typical first release

Effort
450 to 800 hours
Timeline
First release in 4 to 6 weeks

At the 2good.dev rate of USD 2 or INR 199 per hour, billed against outputs you accept. Your own estimate depends on modules, integrations and data migration.

Work out your estimate

Build, buy or both

If you are already on SAP, Oracle or Dynamics, start with their purchasing modules and add only what is missing. Odoo and Zoho cover simple requisition to PO flows well for smaller teams. Custom or hybrid pays off when approvals are complex (project wise budgets in construction, capex versus opex, multi-plant), when vendors need a proper portal, or when finance is spending days matching invoices and checking GSTR-2B by hand.

Connects with

  • SAP, Oracle, Odoo or Microsoft Dynamics
  • Tally
  • GST portal and GSTR-2B data
  • PAN and GSTIN verification APIs
  • Bank payment files or APIs
  • GeM for public buyers
  • Email and WhatsApp Business

Industries

Sectors that use Procurement this way

Questions

Procurement: common questions

Does it work with Tally?

Yes. Approved POs, GRNs and matched invoices post to Tally as vouchers, so accounts stay in Tally.

Can vendors log in?

Yes. A vendor portal lets them register, respond to RFQs, accept POs, upload invoices and see payment status.

How do you handle MSME payment rules?

Vendors with Udyam registration are tagged, and their invoices show the 45 day due date so payments are planned in time.

Talk to us

Planning your Procurement?

Tell us what you use today and what is not working. We will say whether to extend it or build.

Timeline

Start a conversation

Tell us what you are trying to build.

Share the problem in a short call. You leave with a clear view of the approach, the team and the cost.

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