AI Division
Read the paperwork, post the entries.
Invoices, purchase orders, KYC files, bank statements and contracts arrive as PDFs, scans and phone photos. We build pipelines that read them, check them against your records and post the entries into Tally, your ERP or your CRM. Anything unclear goes to a person first.
In short
What does Document Intelligence from Code Colonies cover?
Invoices, POs, KYC and contracts read and posted into Tally, your ERP or CRM. Deliverables include a processing pipeline for each document type; integration with your accounting or ERP system; a review screen for exceptions; accuracy report for each field. The work is delivered under 2good.dev at USD 2 or INR 199 an hour, a 150 hour minimum, no advance and payment after you accept the work.
- How does the work run?
- Assess (1 to 2 weeks), pilot (2 to 3 weeks), production (rollout) and managed operations (monthly).
- Which tools and standards are used?
- Claude, Gemini, Azure Document Intelligence, AWS Textract, Python and Tally integration, chosen to fit your systems.
- Who owns the result?
- You do. Once you accept and pay, the documents, code and intellectual property from the work are yours.
- How do I start?
- Book a call or send a short brief. A specialist replies within one working day.
When clients call us
Situations we are asked to resolve
- Your accounts team keys invoice lines into Tally or SAP by hand.
- KYC checks hold up onboarding of new customers.
- Contracts are signed, but renewal dates and key clauses live in a spreadsheet.
- Documents come in by email, WhatsApp and courier, in every format.
Scope
What the work covers
- Capture
- Email inboxes, WhatsApp, uploads and scanners all feed a single queue.
- Extraction
- Fields, tables and line items read from PDFs, scans and photos, in English and Indian languages.
- Validation
- Checked against purchase orders, vendor masters, GST data and your own rules.
- Posting
- Checked entries posted into Tally, SAP, Zoho, Odoo or your CRM.
- Review queue
- Uncertain items go to a person, with the original document shown alongside.
- Contract insight
- Clauses, obligations and renewal dates collected in a register you can search.
How it runs
A clear path, with gates
- Step 11 to 2 weeksAssessGather samples, count volumes and agree accuracy targets.
- Step 22 to 3 weeksPilotOne document type, from inbox to posting, on live samples.
- Step 3RolloutProductionAdd more document types, connect systems and train reviewers.
- Step 4MonthlyManaged operationsTrack accuracy, handle new formats and keep integrations working.
Deliverables
What you receive, and what changes
What you receive
- A processing pipeline for each document type
- Integration with your accounting or ERP system
- A review screen for exceptions
- Accuracy report for each field
- Audit log of every entry posted
What changes
- Invoices processed in less time
- Fewer posting mistakes
- Faster customer onboarding
- A searchable register of clauses and renewal dates
- Typical stack
- ClaudeGeminiAzure Document IntelligenceAWS TextractPythonTally integrationSAPZoho
Start here
Talk to us about document intelligence.
Tell us what you are trying to achieve. A specialist replies within one working day, and the first conversation is free.
Questions
Does it work with handwritten or poor quality scans?
Often, though with lower confidence. Anything the system is unsure about goes to a person, so bad scans do not turn into bad entries.
Can you post directly into Tally?
Yes. We integrate with Tally Prime, and also with SAP, Zoho Books, Odoo and most common ERPs.